When you run a business, you understand exactly how complex and difficult it can be to manage even the day-to-day tasks and projects. Things can get even more stressful when you decide to host an event.
Events can greatly boost your business, but only if you do everything you can to ensure that the event runs smoothly and is a success. A successful event can impress your clients and shareholders and shows just how competent your company can be. An unsuccessful event can have the opposite effect, which no business owner wants.
One way to ensure that your event is successful is to plan carefully. This is where self-storage comes into play. Believe it or not, self-storage can be an integral part of your event planning process. But how?
Increased Organisation
You can’t talk about event planning without talking about organisation. Let’s look at two different scenarios.
In the first scenario, the event planner or administrator has to get everything ready for the event just before the event is due to start. While they might be able to get the venue, invitations, and catering sorted, the actual equipment, chairs, and tables are left until the last minute.
This means that the planner has to then get it sorted and arranged just before the event is due to start. They’re more likely to forget something and, while everything else may have been planned well, it makes them seem rushed and disorganised. Where there’s disorganisation, there’s room for mistakes.
Okay, what about our second scenario? This time, our event planner manages to get all of the equipment in advance as well. While they can’t store everything in the office or the venue, they can get it organised and sorted out, then stored in a self-storage location nearby. When it comes to setting up the venue before guests arrive, things can get collected and organized much more smoothly.
Safe and Secure
If you have a lot of bulky or expensive equipment that you use for your event, self-storage is absolutely essential. For example, if you need speakers to play music or set up projector screens, you don’t want these items damaged or stolen before the event.
You also have the option of renting these items, which means that you don’t need to store them for long. In this case, it’s still a good idea to keep them in a self-storage location nearby. While renting for an extra day might be more expensive, it’s also much less hassle than trying to scramble to get the equipment in place.
If you buy the equipment outright, perhaps because you host a lot of events, self-storage can offer a good long-term storage solution, so you don’t have to worry about them when they aren’t being used.
Reduced Stress
Stress can have a painful effect on your business, your employees, and any event that you host. Even if everything does go smoothly, your customers and clients will notice any stressed-out employees, and it can detract from their enjoyment of the event.
Another issue is that stress makes things harder to deal with. If you’re relaxed and calm, you’re much better prepared to handle any issues that crop up. Let’s be honest, while you can do all the planning in the world, there’s always a chance for something to go wrong.
But if you’re able to just deal with any hiccups, you can get back to the event much more quickly. But if you’re stressed, you might become overwhelmed.
Where does self-storage come into this?
Well, if you use self-storage to get everything in place before the event starts, you’re eliminating one extra cause of stress. You can then focus on other aspects of your event.
Be More Flexible
One of the tricky things about event planning is that you often have to work on other people’s schedules. This can lead to a headache very quickly. If you only have a certain amount of time to prepare and tidy up the venue, coupled with a limited time with hired equipment, and vendors, and then further compounded with the need to traipse around and pick up this equipment, the event can become way more complicated than you want.
So, by using self-storage to plan things in advance and get everything already organised and in place, you loosen up time on this tight schedule. This allows you more flexibility, so you can focus on the less flexible things first. You can fit in your equipment around the other preparation, and everything can run more smoothly.
